Production schedule
The production schedule is the timeline for your project. Each date in your project gets its own schedule, and each schedule is made up of timed items that represent what happens and when.
Schedules are timezone-aware. All times are displayed in the project timezone, and a live current-time indicator on the current day helps your team always know where they are in the schedule.
Schedule items
Each schedule item has the following properties:
- Activity name describing what happens during this time.
- Start time in HH:mm format (e.g., 09:00, 14:30).
- Duration in minutes. The end time is calculated automatically.
- Type that categorizes the item (see below).
- Linked resources such as files or links relevant to that part of the schedule.
Items are automatically sorted by start time so the schedule always reads top to bottom in chronological order.
Item types
Production Planner provides six item types. Each type is visually distinct in the schedule view, making it easy to scan the day at a glance.
- Setup for pre-production preparation, load-in, and configuration activities.
- Rehearsal for practice runs, run-throughs, and technical rehearsals.
- Break for rest periods, meals, and downtime.
- Show for the main event, live performance, or primary production activity.
- Breakout for parallel sessions that run at the same time in different locations or tracks.
- Other for anything that does not fit the above categories.
Breakout sessions
Breakout sessions let you represent parallel activities that happen at the same time. This is common in conferences, multi-room events, and productions with simultaneous tracks.
Here is how breakouts work:
- Each track has a label (e.g., "Room A", "Main Stage", "Workshop Hall").
- All tracks within a breakout share the same time slot.
- The schedule displays breakout tracks together so you can see all parallel activities at a glance.
You can add new tracks to an existing breakout at any time.
Linked resources
Each schedule item can link to one or more resources from your project. This is useful for attaching run sheets, cue lists, technical specifications, or reference materials directly to the relevant time slot.
Linked resources appear inline on the schedule item so team members can access what they need without navigating away from the schedule.
Timezone handling
All schedule times are stored and displayed in the project timezone. When a team member views the schedule from a different timezone, a warning banner appears to let them know the displayed times are in the project timezone, not their local time.
A live "now" indicator appears on the current date so your team can see exactly where they are in the day.
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